Triscan Assists Greater Manchester Police

It’s not often that companies get to assist one of the largest police forces in the country with their management reporting but that’s exactly what Triscan achieved when they won the contract to update Greater Manchester Police’s fuel management systems.

Background

The project, completed earlier this year, had a defined set of objectives and outcomes which included replacing outdated technology, providing improved reporting and control over the forces large fuel bill and securing access for authorised personnel.

Managed closely from start to finish by colleagues from both organisations - remote support and project liaison formed the core elements of the project team’s success.

The project deployment was headed up by Stephen Strange from Triscan and John Brooke from GMP and involved updating more than 33 sites with fuel monitoring hardware and pumps as well as networking all depots with fleet management software.

Execution

Stephen Strange from Triscan commented “The project was planned for delivery in 3 phases, the first of which was the full installation of the Openshaw site. Following the successful completion of this, a number of additional requirements were identified including an information Import and Export routine – this basically involved some bespoke development on our part to provide an automated and reciprocal export and import of information from another third party software supplier”.

All of GMP’s sites were fitted with Apollo PC Fuel Island Controllers and communications components as part of the second phase. At the rate of 4 installations per day both Triscan and the operations team at GMP achieved one of the key objectives of keeping the interruptions and downtime to a minimum. Fuel access devices, which provide security and reporting control for a varied fleet of over 2,500 vehicles, were an integral part of the solution; these provide vehicle mileage and transaction reports as part of the fuelling process. The input gained from these simple ID devices provided updated information the management software which crucially due to the bespoke development

The third and final stage of the project concluded with the networking of all sites and making sure that the management team had the information needed, including the Batch Report Generator – a simple function that was created within the software to update and export information to GMP’s fleet management product and then back again into Odyssey fuel software.

Accurate reports containing updated information relating to division, fleet number, fuel type, odo reading and fuelling location were then sent via e-mail, normally overnight and ready for the following day’s analysis and action.

Triscan has since provided additional consultancy and expertise for related IT, pump maintenance and tank gauging as part of its holistic approach to customer service.